Discipline Policy

PREAMBLE

The British Columbia Archery Association is committed to providing a sport environment, which is athlete-centered, and characterized by the values of fairness, integrity, open communication, and mutual respect. Membership in British Columbia Archery Association, as well as participation in its activities, brings with it many benefits and privileges. At the same time, members are expected to fulfill certain responsibilities and obligations including, but not limited to, complying with the policies, by-laws, rules & regulations and Code of Conduct of British Columbia Archery Association.

  • identifies the standard of behavior expected of British Columbia Archery Association members. Members who fail to meet this standard will be subject to the disciplinary sanctions identified within this Policy.
  • supersedes any other Code of Conduct previously in use by British Columbia Archery Association.
  • becomes British Columbia Archery Association’s official document regarding discipline and Code of Conduct.

In this policy “member” refers to all categories of members of British Columbia Archery Association, as well as to all individuals employed by or engaged in activities with British Columbia Archery Association, including, but not limited to, athletes, coaches, officials, volunteers, directors, officers, team managers, medical and paramedical personnel, administrators and employees (regular & contract).

APPLICATION

1. This Policy applies to all “members” of British Columbia Archery Association as set out in the Preamble.

2. This Policy applies to discipline matters that may arise during the course of all British Columbia Archery Association business, activities and events, including but not limited to, sanctioned tournaments, training camps, meetings and travel associated with these activities.

3. Discipline matters arising within the business, activities or events of provincial / territorial archery associations, clubs, or affiliated organizations of British Columbia Archery Association shall be dealt with using the discipline policies and mechanisms of such organizations.

DISCIPLINARY PROCEDURES

Minor Infractions:

4. Examples of minor infractions are shown in Appendix B. All disciplinary situations involving minor infractions occurring within the jurisdiction of British Columbia Archery Association will be dealt with by the appropriate person having authority over the situation and the individual involved (the person in authority may include, but is not restricted to Archery Tournament chairperson, coach, team manager or team leader).

5. Procedures for dealing with minor infractions shall be informal as compared to those for major infractions and shall be determined at the discretion of the person responsible for discipline of such infractions (as noted above in point 4). This is provided that the individual being disciplined is told the nature of the infraction and has an opportunity to provide information concerning the incident.

6. The following disciplinary sanctions may be applied, singly or in combination, for minor infractions:

  • verbal reprimand,
  • written reprimand to be placed in individual’s file,
  • verbal apology,
  • hand-delivered written apology,
  • team service or other voluntary contribution to British Columbia Archery Association,
  • suspension from the current competition,
  • other sanctions as may be considered appropriate for the offense.

7. Minor infractions that result in discipline shall be recorded using the Incident Report form in Appendix C. Repeat minor offences may result in a further such incident being considered as a major infraction.

Major Infractions :

8. Examples of major infractions are shown in Appendix B. Any member, or representative, of British Columbia Archery Association may report to the President or Executive Director (if one is employed) a major infraction using the Incident Report form in Appendix C.

9. Upon receipt of an Incident Report, the President or Executive Director (ED) shall determine if the incident is better dealt with as a minor infraction or is to be addressed as a major infraction.

10. If the incident is to be dealt with as a minor infraction, the President or ED will inform the appropriate person in authority as described in Section 4 and the alleged offender, and the matter shall be dealt with according to Sections 4 through 7 of this Policy.

11. If the incident is to be dealt with as a major infraction and if the President or ED determines that a hearing is required, the alleged offender shall be notified as quickly as possible (in any event no later than 7 days from date of receipt of the Incident Report), and shall be advised of the procedures outlined in this Policy.

12. Major infractions occurring within competition may be dealt with immediately, if necessary, by a British Columbia Archery Association representative in a position of authority, provided the individual being disciplined is told the nature of the infraction and has an opportunity to provide information concerning the incident. In such situations, disciplinary sanctions shall be for the duration of the competition only. Further sanctions may be applied but only after review of the matter in accordance with the procedures set out in this Policy for major infractions. This review does not replace the appeal provisions of this Policy.

Hearing:

13. Within 10 days of receiving the Incident Report, the President or Executive Director shall appoint three individuals to serve as a Disciplinary Panel. Where possible, one of the Panel members shall be from the peer group of the alleged offender.

14. The Discipline Panel shall hold the hearing as soon as possible, but not more than 30 days after the Incident Report is first received by the President or Executive Director.

15. The Discipline Panel shall govern the hearing as it sees fit, provided that:

  1. the individual being disciplined shall be given 14 days written notice (by courier or fax) of the day, time and place of the hearing. The Panel may decide to conduct the hearing in person or by telephone or video conference;
  2. the individual being disciplined shall receive a copy of the incident report;
  3. members of the Panel shall select from among themselves a Chairperson;
  4. a quorum shall be all 3 Panel members;
  5. decisions shall be by majority vote; the Chair carries a vote;
  6. the individual being disciplined may be accompanied by a representative at his / her discretion;
  7. the individual being disciplined shall have the right to present evidence and argument;
  8. the hearing shall be held in private;
  9. the Panel may request that witnesses to the incident be present or submit written evidence;
  10. once appointed, the Panel shall have the authority to abridge or extend timelines associated with all aspects of the Hearing.

Preliminary Conference:

16. The Panel may determine that the circumstances of the dispute warrant a preliminary conference:

  • The matters, which may be considered at a preliminary conference, include date and location of hearing, timelines for exchange of documents, format for the hearing, clarification of issues in dispute, any procedural matter, order and procedure of the hearing, remedies being sought, identification of witnesses, and any other matter that may assist in expediting the hearing proceedings.
  • The Panel may delegate to its Chairperson the authority to deal with these preliminary matters.

17. The Discipline Panel shall render its decision, with written reasons within 10 days of the Hearing. A copy of this decision shall be provided to all of the parties to the hearing, the Executive Director and the President.

18. The preceding provisions may be modified, or added to, as required by the provisions of any other pertinent British Columbia Archery Association policy, such as those dealing with harassment, doping, personnel or event-specific matters.

19. Where the individual acknowledges the facts of the incident, he or she may waive the hearing, in which case the Panel shall determine the appropriate disciplinary sanction. The Panel may hold a hearing for the purpose of determining an appropriate sanction.

20. If the individual being disciplined chooses not to participate in the hearing, the hearing may proceed in any event.

SANCTIONS

21. The Discipline Panel may apply the following disciplinary sanctions singly or in combination, for major infractions:

  • written reprimand to be placed in individual’s file;
  • hand-delivered written apology;
  • suspension from certain British Columbia Archery Association events which may include suspension from the current competition or from future teams or competitions;
  • being sent home following suspension from the current competition;
  • payment of financial compensation in an amount to be determined by the Disciplinary Panel;
  • suspension of British Columbia Archery Association or Sport Canada funding;
  • suspension from certain British Columbia Archery Association activities (i.e. competing, coaching or officiating) for a designated period of time;
  • suspension from all British Columbia Archery Association activities for a designated period of time;
  • expulsion from British Columbia Archery Association;
  • other sanctions as may be considered appropriate for the offense.

22. The preceding sanctions may be modified, or added to, as required by the provisions of any other pertinent British Columbia Archery Association policy, such as those dealing with harassment, doping, personnel or event-specific matters.

23. Unless the Discipline Panel decides otherwise, any disciplinary sanctions shall commence immediately.

24. In applying sanctions, the Disciplinary Panel may have regard to the following aggravating or mitigating circumstances:

  • the nature and severity of the offense,
  • whether the incident is a first offense or has occurred repeatedly,
  • the individual’s acknowledgment of responsibility,
  • the individual’s extent of remorse,
  • the age, maturity or experience of the individual, and
  • the individual’s prospects for rehabilitation.

25. Notwithstanding the procedures set out in this Policy, any member of British Columbia Archery Association who is found guilty of a criminal offense under the Criminal Code of Canada, as amended from time to time, involving sexual exploitation, invitation to sexual touching, sexual interference, sexual assault, shall be automatically expelled from BRITISH COLUMBIA ARCHERY ASSOCIATION. Such expulsion shall be subject to any further disciplinary action pursuant to this Policy.

APPEALS PROCEDURE

26. Except where otherwise provided, an appeal of any disciplinary matter will be done according to the Appeals Policy of British Columbia Archery Association.

 

 


APPENDIX A – CODE OF CONDUCT

British Columbia Archery Association Code of Conduct

The British Columbia Archery Association is committed to providing an environment in which all individuals are treated with respect. Further, British Columbia Archery Association supports equal opportunity and prohibits discriminatory practices. Members are expected to conduct themselves at all times in a manner consistent with the values of British Columbia Archery Association that include fairness, integrity, open communication and mutual respect. Irresponsible behavior by members can do severe damage to the sport of archery and to the support that all levels of archers have worked so hard to achieve. Conduct that violates these values may be subject to sanctions pursuant to British Columbia Archery Association’s Discipline Policy.

In addition to the above, the following specific behaviors will be subject to sanction pursuant to British Columbia Archery Association’s Discipline Policy.

  1. not complying with the by-laws, rules, regulations or policies of British Columbia Archery Association, as adopted and amended from time to time;
  2. verbally or physically abusing team mates, athletes, opponents, officials, coaches, spectators or sponsors;
  3. showing disrespect to officials, including the use of foul language and obscene or offensive gestures;
  4. abusing archery facilities or equipment or any other properties which British Columbia Archery Association has contracted;
  5. failing to comply with the conditions of entry of an archery event including any rules with regard to clothing or advertising;
  6. failing to be available to meet reasonable requests for interviews by the media; and
  7. any other unreasonable conduct which brings the sport of archery into disrepute, including but not limited to, abusive use of alcohol, non-medical use of drugs, use of alcohol and cigarettes by minors.

The British Columbia Archery Association Discipline Policy and Code of Conduct shall govern all disciplinary matters to the extent that it conflicts with or augments the Code of Conduct of any provincial/territorial archery association.

 

 


APPENDIX B

Examples of minor infractions:

1. a single incident of disrespectful, offensive, abusive, racist or sexist comments or behavior directed towards others, including but not limited to peers, opponents, athletes, coaches, officials, administrators, spectators and sponsors;

2. unsportsmanlike conduct such as angry outbursts or arguing;

3. a single incident of being late for or absent (without valid reason) from British Columbia Archery Association events and activities at which attendance is expected or required;

4. non-compliance with the rules and regulations under which British Columbia Archery Association events are conducted, whether at the local, provincial, national or international level.

Examples of major infractions:

1. repeated incidents of disrespectful, offensive, abusive, racist or sexist comments or behavior directed towards others, including but not limited to peers, opponents, athletes, coaches, officials, administrators, spectators and sponsors;

2. repeated unsportsmanlike conduct such as angry outbursts or arguing;

3. repeated incidents of being late for or absent from British Columbia Archery Association events and activities at which attendance is expected or required;

4. activities or behavior which interfere with a competition or with any athlete’s preparation for a competition;

5. pranks, jokes or other activities which endanger the safety of others;

6. deliberate disregard for the rules and regulations under which British Columbia Archery Association events are conducted, whether at the local, provincial, national or international level;

7. abusive use of alcohol where abuse means a level of consumption which impairs the individual’s ability to speak, walk or drive; causes the individual to behave in a disruptive manner; or interferes with the individual’s ability to perform effectively and safely;

8. any use of alcohol by minors;

9. use of illicit drugs and narcotics;

10. use of banned performance enhancing drugs or methods

Note: The definition of “repeated” will depend on the severity of the infraction and frequency of offences within a given time.

 

 


APPENDIX CBRITISH COLUMBIA ARCHERY ASSOCIATION INCIDENT REPORT

Date and time of incident: ______________________________________________

Name of writer: __________________________ Position:  ____________________

Location of incident: ___________________________________________________

This incident is a: _____ minor infraction _____ major infraction

Individual(s) involved in the incident:
______________________________
______________________________
______________________________
______________________________

Objective description of the incident (please be concise, accurate and non-judgmental): 
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

Names of individuals who observed the incident: 
______________________________ 
______________________________ 
______________________________ 
______________________________

Disciplinary action that was taken (if applicable): ______________________________ 
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

Signature of writer: ______________________________ Date: _____________

 

Download a copy of the Incident Report: Incident Report